Senior Purchasing Associate

JOB DESCRIPTION

MINIMUM REQUIREMENTS:

• Must have strong experience purchasing from China and the US.
• Must have strong negotiation experience.
• Must have experience working in Engineering / industrial companies.

OBJECTIVE: The Senior Purchasing Associate will be responsible for overseeing the procurement of materials and services, ensuring timely delivery, cost efficiency, and adherence to company policies. This role demands a strategic thinker who will foster strong supplier relationships, monitor supplier performance, implement purchasing processes, and collaborate with internal teams to align with their operational needs.

KEY RESPONSIBILITIES

PROCUREMENT

Procurement & Purchasing Management:

• Collaborate with all internal stakeholders to understand business needs and project requirements (materials, equipment, or services).
• Conduct market research to identify cost-effective suppliers and materials.
• Develop and implement purchasing strategies, including tenders and bidding processes.
• Oversee and manage the procurement of materials, equipment, and services required for all internal stakeholders, ensuring that procurement meets quality standards, delivery timelines, and budget constraints.
• Negotiate pricing, terms, and contracts.
• Prepare cost analyses and budget reports.

Vendor Relationship Management:

• Conduct regular performance reviews and audits of key suppliers (in terms of quality, delivery, and price) and work with them to implement improvement plans where necessary.
• Work closely with vendors to resolve issues related to delivery, quality, and pricing.

Documentation & Record-Keeping:

• Ensure timely setup of new suppliers in Sage X3.
• Streamline and enhance the supplier enrollment process.
• Keep Sage X3 updated to maintain accurate records of suppliers, vendors, and other critical information.

Compliance & Documentation:

• Prepare, review, and maintain accurate procurement documentation, including purchase orders, contracts, and supplier agreements.
• Collaborate with legal, finance, and compliance teams to ensure all procurement processes are compliant with relevant laws and regulations.

ORGANIZATIONAL DEVELOPMENT

• Supervise the team to execute assigned projects within deadlines and budget. 
•  Develop and implement necessary measures to ensure flexible work practice and team building. 
• Carry out performance appraisals and development plans (including training) with subordinate staff. 
• Implement training and development program for staff in line with the organization’s technical and business needs.
• Coordinate the leave schedule (on and off duty) of subordinate staff. 

QUALIFICATIONS:

• Bachelor's degree in Supply Chain, Procurement, or Engineering is mandatory.
• Master's degree is a plus.
• Multicultural experience is mandatory.

KNOWLEDGE & EXPERIENCE:

• A minimum of 8+ years of experience in a procurement role in an engineering / industrial company.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).
• Proficiency with industry-specific software (SAF, Sage, Oracle).
• Strong knowledge of procurement processes and supplier management.
• Strong analytical and problem-solving skills with the ability to make data-driven decisions.
• Excellent communication, negotiation, and interpersonal skills to build and maintain relationships with suppliers and internal stakeholders.