Senior Executive Assistant
Vacancies Global
·
Ghana
Full Time
Job Expires in
17h 57m
Key Responsibilities:
Administrative Support:
- Manage executive schedules, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents, reports, presentations, and correspondence.
- Handle phone calls, emails, and other communications on behalf of executives.
Meeting Coordination:
- Organize and coordinate meetings, conferences, and events, including logistics and agendas.
- Record and distribute meeting minutes, ensuring action items are followed up.
- Act as a liaison between executives and attendees to ensure smooth communication.
Information Management:
- Maintain confidentiality of sensitive information and manage access to executive files.
- Research and compile data for reports, presentations, and strategic decision-making.
- Ensure accurate and up-to-date records of business activities and projects.
Stakeholder Management:
- Act as a key point of contact for internal and external stakeholders.
- Build and maintain strong professional relationships on behalf of the executive.
- Represent the executive professionally in correspondence and interactions.
Project and Task Management:
- Oversee and manage special projects assigned by executives.
- Track deadlines and ensure timely completion of tasks and initiatives.
- Anticipate the needs of the executive and proactively address them.
Office Operations:
- Supervise and mentor junior administrative staff or executive assistants.
- Ensure office procedures and policies are adhered to and updated as necessary.
- Collaborate with other departments to streamline operations and improve efficiency.
Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience as an executive assistant or in a similar role.
- Proficiency in Microsoft Office Suite, project management tools, and scheduling software.
Key Skills:
- Exceptional organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Strong problem-solving and decision-making skills.
- Ability to handle multiple tasks under pressure with attention to detail.
- Professionalism and discretion in handling confidential information.
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Job Overview
Location
Accra, Greater Accra Region, Ghana