Senior Accountant

JOB DESCRIPTION

ESSENTIAL DUTIES:

1. Treasury & Cash Management

• Cashflow planning- Analyze weekly and monthly cash inflows and outflows to ensure sufficient liquidity for day-to-day operational needs.
• Cash Management- Implement the cash management policy including ensuring daily banking of cash, verification of cash through cash counts, ensure timely posting of relevant receipts and expenses.
• Ensure bank reconciliations are conducted accurately and in a timely manner, all outstanding issues are addressed with relevant parties.
• Ensure cash advances are reconciled and all outstanding balances communicated to the finance director promptly.
• Negotiate favorable foreign exchange rates with bank as well as preparation of instructions to transfer cash from holding accounts to operational accounts

1. Financial Reporting & Month End Closure

• Ensure all financial data is accurately captured on the hospitals financial system including all revenues and expenses and reconciliation is done.
• Review financial transactions to identify errors and mis postings, guide accounting finance staff on correction and approve journal vouchers where necessary.
• Review monthly schedules prepared by accounting staff to support liabilities and assets financial activity, verify for correctness, accuracy and present to the finance director for approval

1. Budgeting Monitoring

• Prepare and monitor the finance department budget.
• Assist Heads of departments prepare and track their departmental budgets as and when required
• Ensure correctness of posting as per project budgets, hospital annual budgets and as per recommended general ledger lines
• Report instances of significant underspending or overspending to the finance director for planning and action

1. Payroll Management:

• Preparation of bank and cash payments for staff salaries
• Timely preparation of statutory returns and payments is done before the due date.
• Posting Payroll expenditure on the hospital financial system as per project and annual hospital budgets

1. Accounts Payable:

• Verification of Documentation- Ensure supplier invoices are accurate and match the goods received a note and that necessary purchase requests and orders were raised before payment.
• Ensure timely preparation of staff cash advances and supplier payments.
• Ensure quarterly issuance of statements to hospital creditors for the correctness of supplier balances in the system.
• Verification of contractual obligations before a supplier is paid.
• Review the hospital payable aging list and ensure suppliers are paid within 30 days.
• Ensure proper records are kept, and that filing is done per the hospital finance manual.

1. Accounts Receivable

• Ensure cashier and accounts receivable bill and invoice insurance, partners, and donors within 3 days after discharge.
• Ensure hospital debtors’ statements are sent out monthly, and any discrepancies are sorted out within 7 days.
• Follow up on any outstanding debt beyond 60 days and communicate any debt recovery challenges to the Finance director.
• Communicate any patient discounts or write-offs to the finance director for approval.

1. Fixed Asset Register

• Update the FAR with acquisitions, additions, disposals, theft, depreciation, change in location or assigned user, change in the asset’s condition, etc.
• Ensure relevant supporting documentation is uploaded on the asset in the financial system
• Reconciliation of the physical fixed asset count and the hospital’s financial system
• Ensure spot physical counts for assets are conducted and an annual asset count is completed.

1. Be a champion of promoting a safeguarding culture within the hospital per the different safeguarding policies.
2. Compliance with the requirements of the CURE child protection and safeguarding policies
3. Maintain and Manage OSHA Standards in Cleanliness, through Implementation of the Housekeeping OSHA Policy
4. In-charge of all quality activities in relation to this position as per the Hospital Standards (SAFECARE).
5. Any other duty assigned by the line manager.

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.


EDUCATION/EXPERIENCE REQUIREMENTS:

1. CPA finalist and a member of ICPAK in good standing
2. With at least three years of experience as an accountant
3. Experience with financial systems and Microsoft Computer Packages
4. Preferable experience working in a social enterprise set-up

KNOWLEDGE, SKILLS & ABILITIES:

1. Passionate about the mission of CURE.
2. Love for children and their families.
3. Comfortable working in a medical setting.
4. Excellent ability to write and communicate in short form for a western audience.
5. Written and spoken fluency with the English language.

COMPETENCIES:

1. Attention to Detail: Able to be alert in a high-risk environment; follow detailed procedures and ensure accuracy in documentation and data; carefully monitor processes; concentrate on routine work details; and organize and maintain a system of records.
2. Communication Skills: Present information through the spoken or written word; read and interpret complex information; listen well.
3. Flexibility: Able to remain open-minded and change opinions on the basis of new information; perform a wide variety of tasks and change focus quickly as demands change; manage transitions effectively from task to task; adapt to varying customer needs.
4. Initiative: Able to bring about great results from ordinary circumstances; prepare for problems or opportunities in advance; transform leads into productive outcomes; undertake additional responsibilities and respond to situations as they arise without supervision.
5. Innovative/Innovation: Challenge conventional practices; adapt established methods for new uses; pursue ongoing system improvement; work with concepts and ideas to create novel solutions to problems; evaluate new technology as potential solutions to existing problems.