JOB DESCRIPTION
You’ll be responsible for:
- Admin support to delivery partner leadership team:
- diary management, meeting room bookings, report and presentation drafting.
- Document Management of Mace SharePoint Site & Mace Contract Aconex Site.
- Maintaining a Meeting Calendar for the Mace Team.
- Establish / maintain programme directory, org chart, etc (eventually across all suppliers & client) – including updates for invites, team distribution lists.
- Chasing team for training and mandatory Mace requirements.
- NEC training coordination.
- Onboarding of Mace Team inc:
- CV Preparation.
- Security Liaison with MSecure (primarily for BPSS) and DEFRA personnel security.
- Invitations to meetings.
- DP “induction pack” Preparation and delivery to New Starters.
- Co-ordinating onboarding to secure systems – Aconex and SharePoint (with IMM Team).
- Arranging new Mace IT equipment, and Defra IT equipment where relevant.
- Raising Taleo requisitions.
- Coordinating BPSS applications on behalf of NBC team and liaising with MSecure.
- Offboarding support for access to information.
- Project Administrator for Mace systems:
- Administering and approvals for requisitions (for IT, PPE, contingent workers etc.) and expenses.
- Raising invoices (ref. AfP process below).
- Adding and removing participants in line with onboarding/offboarding.
- Support raising contract amendment forms.
- Support project administration on Infomace.
- Support management of pipeline, including prospects and leads, with central government pipeline lead.
- Other ad hoc tasks, e.g. adding offices.
- Support with the Mace Way (Engage) chase outstanding actions and tasks, support with creation/maintenance of evidence documents.
- Supporting AfP process for expenses and timesheets.
You’ll need to have:
- Good IT knowledge covering Excel, Word, Outlook.
- Good typing skills.
You’ll also have:
- Experience of web-based applications/ software.
- Knowledge and use of document control.
- Experience in an administration capacity previous experience in within construction environment.
Salary
Competitive
Monthly based
Location
London, England, United Kingdom
Job Overview
Location
London, England, United Kingdom
