Procurement Specialist

JOB DESCRIPTION

Role Responsibilities

As a Procurement Specialist, you will be required to:

• Support with Annual budgeting.
• Identify and implement cost optimization initiatives in coordination with business functions to align with annual budget targets.
• Manage end to end procurement process from need identification to delivery and payment of the business partners.
• Engage contractors/ suppliers for Invitation of bids or Request for Quote and ensuring a minimum of 3 suppliers are available for all procurement categories
• Send Pro-Forma Invoices to respective user department to raise Procurement Justifications.
• Ensure that all Procurement justifications (PJs) are registered in the PR/SJ (Spend Justification) register and are in line with budget.
• Update all relevant trackers including Shipment Tracker, New supplier on-boarding Tracker etc
• Monthly reconciliation of all requesting departments Opens Purchase Orders.
• Work with Group Finance on monthly Goods Receipts reconciliation.
• Engage and collaborate with Legal department by ensuring that all suppliers have contract in place.
• Provide support to business functions in managing the contract execution and ensuring compliance with contractual service level agreements [SLAs)
• Ensure all commitments are properly approved in line with the Financial Delegation of Authority (FDOA).
• Create new suppliers and materials in SAP.
• Conduct Due Diligence for all new suppliers in Steele and in accordance with supplier on-boarding process.
• Track cost savings and cost avoidance
• Ensure that all third-Party compliance requirements are adhered to.
• Conduct quarterly supplier performance Appraisal
• Liaise with Group Supply Chain Manager for all foreign procurement.
• Consult/work with other senior managers on specific initiatives as required.
• Undertake any other duties as requested by the Senior Management team, in accordance with the scope and responsibilities of the role

Requirements for the Role

To succeed in the role, you will be/will have:

• Educated to degree level /equivalent in Business Administration, Supply Chain (Logistics), Finance or related fields.
• Minimum 2 years’ relevant experience in the field of procurement and logistics
  Knowledge of customs clearance regulation and laws for disposal, importation and all logistics fields

Industry / Certifications and Professional Body Membership ;

• CIPS/CISCM or related certifications

Desired Knowledge

• Corporate Governance with regards to Supply Chain management
• Compliance
• Procurement system or ERP
• Contract Management
• Customs Clearance regulations and Laws for disposal and importation
• Supply chain sourcing
• Vendor engagement and management
• Excellent Microsoft Office skills  
• Internal and external stakeholder engagement and management