Procurement Specialist

JOB DESCRIPTION

RESPONSIBILITIES

•  Procures services, materials and equipment for the projects in accordance with GIZ rules and conditions, coordinates with different units in the organisation.
•   Informs the projects timely about the status of procurements, particularly in the event of delays, tracks progress of procurement processes. 
• Procures services, materials and equipment locally, monitors markets, issuing invitations to tender and processing orders in accordance with GIZ regulations and maintains the project documentation systems with regard to these procurements. 
• Updates the database of suppliers and conducts regular market research for alternatives. 
• Accepts goods, checks them appropriately with the respective technical advisor and ensures that the receipt is documented. 
• Mobilises and checks goods invoices, goods receipts and other (delivery) papers as well as payment instructions. 
• Advises project regarding complex procurement cases, helps to prepare internal and external controls. 

PROFILE

•  BSc, MSc in business organisation, procurement and purchasing/Supply Chain Management, economics or another relevant area 
•  At least 5 years of relevant professional experience in a comparable position, ideally in an international organisation 
•  Excellent knowledge of procurement procedures 
•  Excellent English language skills (both written and oral) are required; knowledge of German language is an advantage 
•  Excellent working knowledge of information and communication technology (MS Office, e-mail, internet) and computer applications, especially excel, good working knowledge of IT-based accounting programs 
•  Service-oriented, proactive attitude; ability to self-organise, experience with working in multicultural teams, capacity to deal with institutional innovations and change processes 
• Very Good communication skills, ability to coordinate with a variety of actors on complex procurement dossiers 
• Ability to deliver at deadlines, high degree of flexibility 
•  Attention to detail, integrity and ability to ensure high compliance standards 
•  Willingness to take on increasingly complex tasks and to upgrade skills 

How to Apply

 Interested and suitable applicants are to forward their Curriculum Vitae (C.V.) and a one-page cover letter stating their motivation to the position and added value to the project to the email provided quoting the Job Code 2025/PS-EW/04/03. If you do not hear from us four (4) weeks after the deadline, please consider your application unsuccessful.