Job Description

PLEASE NOTE:

• This role is not open to relocation. Only candidates who have residency and right to work in the Isle Of Man can be considered.

To provide end-to-end secretarial support to a Senior Executive by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards.

Minimum Qualification: 

• Diploma in Office Administration
• Diploma in Public Relations

Experience Required :

• 8 - 10 years experience 
• Significant experience in all aspects of supporting a senior person in the management of their office

Key Outputs :

• Coach, mentor or supervise less experienced personal assistants, team assistants or office administrators
• Develop the leave plan for the year, approve leave and payroll items for the Executives subordinates
• Draft and compile communications, speeches, articles, briefings and project proposals, board papers, agendas, reports and other documents
• Drive and co-ordinate the end-to-end organisation of meetings by ensuring required attendees are available
• Format meeting packs and presentations into company CI and most presentable formats

Additional Information

Behavioural Competencies:

• Checking Details
• Making Decisions
• Taking Action
• Following Procedures
• Upholding Standards
• Showing Composure
• Adopting Practical Approaches
• Interpreting Data
• Interacting with People
• Establishing Rapport
• Articulating Information
• Impressing People

Technical Competencies:

• Diary Management
• Email Monitoring
• Meeting Logistics
• Travel Arrangements
• Written Communication
• Procurement Process