JOB DESCRIPTION
RESPONSIBILITIES
a. Scheduling and Meeting Management
- Act as a primary point of contact for internal and external constituencies and stakeholders on all matters pertaining to the Principal;
- Manage the Principal’s calendar adequately during business hours including non-work-related events during those hours to avoid conflicts;
- Liaise with persons and stakeholders internally and externally to provide availability as required for business and personal scheduling;
- Track and maintain a high-priority list for activities and remind the Principal as appropriate;
- Schedule, plan and organize meetings, conference calls, locations/rooms as applicable;
- Join meetings on an ad hoc basis to take minutes, capture recaps, and next steps for the Principal.
b. Executive Communication
- Ensure strict confidentiality of all sensitive information from the Principal’s office both internally and externally;
- Prepare internal and external letters and documents, including meeting plans and notes for the Principal;
- Involved in preparing and formatting information for internal and external distribution which includes writing letters, reports, compiling data for reports, creating presentations, editing, proofreading, and other information preparation duties;
- Optimize executive’s time by reading, researching, and routing correspondence as appropriate;
- Route and manage all internal and external phone calls, emails and correspondences on behalf of the Principal.
c. Overall Administration
- Provide hospitality to guests and create a welcoming environment;
- Manage documents, databases, and filing system for the Principal’s office;
- Coordinate with the admin team to arrange domestic and international travel and logistics for the Principal;
- Liaise with the office assistants to ensure that the Principal’s wing is clean at all times and escalate utility faults as appropriate;
- Liaise with the admin team to provide event management support including coordination of meeting logistics;
- Ensure stock up of utility supplies for the Principal’s office and manage refreshments, supplies and food orders;
- Manage audits, advances, retirement of expense reports, and other process management tasks on ERPs for the Principal;
- Other duties as assigned.
V. Required competencies
a. Core requirements
- Compelling evidence of interest in and commitment to the mission of SCIDaR;
- Ability to effectively manage relationships with Solina’s internal and external stakeholders;
- Possess strong communication skills and team-oriented interpersonal skills
- Proficiency in the use of Microsoft Office packages (Word, Excel and PowerPoint);
- Ability to execute work in a diverse, fast-paced environment with people at all organizational levels
- Demonstrate professionalism, sensitivity, a high level of confidentiality and a positive attitude at all times
- Ability to make appropriate, informed decisions regarding priorities and available time;
- Possess excellent organizational skills and attention to detail;
- Ability to work under pressure and time constraints and easily adapt to ever-changing conditions;
- Results-oriented performer experienced in developing and tracking self and team with clear KPIs;
- Residence in FCT, Abuja is an added advantage.
b. Education and Experience
- Academic training: Minimum of Bachelors’ degree from a reputable university;
- Experience: Minimum of three (3) years of progressive experience in office management systems and procedures. Prior experience as a Personal Assistant or Administrative Officer in a reputable organization is a plus.
Salary
Competitive
Monthly based
Location
Kurmin Musa, Kaduna State, Nigeria
Job Overview
Location
Kurmin Musa, Kaduna State, Nigeria
