JOB DESCRIPTIONS
RESPONSIBILITIES
Front Desk Operations
- Answer and direct calls, greet visitors, and manage entry authorisation.
- Oversee reception coverage and provide induction support for new employees and visitors.
- Manage temporary network access, workstation allocations, and security swipe cards.
- Maintain databases, filing systems, and phone lists.
Mail, Courier, and Supplies Management
- Manage mail and courier services, including monthly reporting and cost reconciliation.
- Oversee the procurement of kitchen supplies, stationery, and general consumables.
- Oversee front desk technology, equipment purchases, and furniture replacement.
- Provide monthly journal report to Accounts Department for all courier costs, and services
- Manage purchase orders, petty cash, and office equipment.
Facilities Services
- Coordinate tenancy maintenance, including plumbing, electrical, air-conditioning, and cleaning.
- Manage periodic large cleaning jobs (e.g., carpets, windows, and blinds) and plant/flower services.
- Organize office alterations, refurbishments, and “clean-up” activities.
- Draft and circulate facility-related updates and manage communication for office protocols.
- Liaise with contractors and the Property Manager as required.
About You
We are seeking an experienced Office Administrator with a welcoming first impression to customers, visitors, and employees. The ideal candidate will have:
- Strong organisational and time management skills
- Experience managing phone systems, copiers, printers, and site access technologies.
- Proficiency in Microsoft Office, internet, and intranet systems (SAP knowledge desirable).
- Attention to detail, numerical accuracy, and basic accounting knowledge to invoice and raise purchase orders.
- Knowledge of mailroom and courier services, including tracking procedures.
- A self-motivated, disciplined approach with problem-solving initiative.
Salary
Competitive
Monthly based
Location
, Macdonnell Region, Australia, Australia, Australia, Australia
Job Overview
Location
, Macdonnell Region, Australia, Australia, Australia, Australia
