Key Responsibilities:
- Administrative Support:
- Manage day-to-day office operations, ensuring the smooth functioning of administrative processes.
- Handle correspondence, including emails, phone calls, and letters.
- Prepare and manage office documents such as reports, memos, and presentations.
- Office Coordination:
- Oversee office supplies and equipment, ensuring availability and maintenance.
- Organize and coordinate meetings, events, and appointments.
- Maintain a clean, organized, and safe office environment.
- Record Keeping and Documentation:
- Maintain and update office records, files, and databases.
- Ensure proper storage and retrieval of physical and digital documents.
- Handle confidential information and maintain data security.
- Financial Administration:
- Monitor office expenses and assist in budget preparation.
- Handle petty cash, invoices, and payments to vendors.
- Collaborate with the finance team for expense tracking and reporting.
- Staff Support:
- Assist in onboarding new employees and managing HR-related tasks such as maintaining attendance records.
- Provide administrative support to team members, including travel arrangements and meeting preparation.
- Act as the first point of contact for office-related queries and issues.
- Vendor and Client Management:
- Liaise with vendors for office supplies, repairs, and maintenance services.
- Maintain relationships with service providers and negotiate contracts as needed.
- Assist in client communication and coordination when required.
- Compliance and Safety:
- Ensure compliance with organizational policies and legal regulations.
- Maintain office health and safety standards, including emergency preparedness.
Qualifications:
- Bachelor’s degree in Business Administration, Office Management, or a related field (or equivalent experience).
- Proven experience as an Office Administrator, Office Manager, or similar role (2+ years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Key Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving skills.
- Ability to manage time effectively and prioritize tasks.
- Familiarity with office equipment and administrative tools.
Additional Requirements:
- Knowledge of office management procedures and best practices.
- Basic understanding of financial and accounting principles.
- Flexibility to adapt to changing priorities and handle unforeseen challenges.
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Job Overview
Location
Accra, Greater Accra Region, Ghana
