Reports to: Controller
Primary Purpose
Perform required tasks and follow established procedures to maintain accounting records and process accounts payable according to standard accounting procedures.
Qualifications
Education/Certification:
High school diploma required. Associate degree in accounting or business preferred.
Special Knowledge/Skills
Knowledge of basic accounting procedures and principles.
Ability to use personal computer and various software to develop spreadsheets, databases and do word processing.
Proficiency in use of office equipment.
Strong time management and organizational skills.
High degree of attention to detail.
Ability to work independently and prioritize tasks.
Ability to communicate effectively.
Previous experience with software M3 Accounting Core and Birchstreet is a plus.
Experience
One year experience with accounts payable or general accounting. Hospitality experience preferred.
Accounting
Major Responsibilities and Duties:
Maintain vendor accounts while staying in compliance with company policies and procedures.
Accurately review, code, and process vendor invoices.
Review and reconcile invoice discrepancies.
Verify vendor accounts by reconciling monthly statements and transactions.
Communicate with vendors to acquire missing invoices and statements.
Download invoices and statements from websites and extranets.
Process expense reports.
Meet with Operations Team to review purchase orders, invoices, statements, and log sheets
Assist with weekly Check Run.
Provide support with Month Closure tasks as assigned.
Data Entry
Perform data entry associated with accounts payable using company-specific accounting software.
Records And Reports
Maintain historical records of all invoices, reports, receipts, and cheques by saving documents on the network.
Keep records accurate and up to date.
Maintain vendor files and set up new accounts when changes occur.
Other
Work closely with other departments and properties on matters related to accounts payable to ensure that company accounts are in good standing.
Communicate status of invoices and payments to property management and vendors.
Respond to vendor inquiries in a courteous and timely manner.
Receive incoming calls, answer questions, and direct inquiries to the proper party.
Prepare correspondence in a professional manner using a personal computer, provided by the company.
Keep informed of and comply with state and district policies and regulations concerning primary job functions.
Maintain confidentiality.
Participate in department and company meetings.
Perform other duties as assigned.
Supervisory Responsibilities
None.
Equipment Used
Copier, calculator, computer, printer, and fax machine.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
Schedule: Monday through Friday (flexibility during month end close if needed)
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Salary
$70,000
Yearly based
Location
Cupertino, California, United States
Cupertino, California, United States