JOB DESCRIPTION
Main responsibilities:
- Day-to-day agenda management of the Director IPF/Country Director
- Support compilation of expense claims for the Director IPF/Country Director, corporate credit card expenses and invoices for the Brussels office.
- Help manage the agenda of IDH colleagues coming to Brussels to meet with EU representatives.
- Arrange travel arrangements; organizing international and domestic travel and visa for the Director IPF/Country Director Overall office and activity management and other governance related tasks, supporting all legal, financial, HR (including payroll), rental, safety, insurance and other contractual obligations.
- Support the organisation of internal and external meetings, including off-sites, one to ones, conference calls, working across multiple time zones, (ad-hoc) events upon request and keep track of action/decision lists, data entry and archiving. Help build relations with multiple suppliers and provide regular updates and professional overviews of service providers and related offers to the Country Director/IPF Manager, Ops and Comms.
- Proactively follow-up on decisions taken during meetings.
- Support operational matters, liaising with different business support departments where needed (IT, Legal, Finance, Fundraising, HR).
- Office management, including taking care of office supplies, day-to-day smooth functioning of the office, setting up of audio-visual equipment for meetings.
Other relevant administrative matters, including:
- Support the coordination of travel safety, security for the office and Brussels office visitors.
What you bring.
- 5+ years of relevant work experience in an international environment.
- Strong interpersonal skills and the ability to communicate effectively in cross-cultural situations.
- Pro-active mindset, able to take initiative and work independently.
- High level of proficiency with Microsoft Office 365 and experience with setting up video- and conference calls (Zoom and Teams)
- Fluent in English, good knowledge of French and Dutch is a plus.
- Experience in creating and managing documents and presentations for internal and external distribution.
- Proficiency in creating and formatting power point presentations is a must. Good knowledge of MS Excel is required.
Salary
Competitive
Monthly based
Location
, Nivelles, Walloon Brabant, Belgium, Walloon Brabant, Belgium
Job Overview
Location
, Nivelles, Walloon Brabant, Belgium, Walloon Brabant, Belgium
