JOB DESCRIPTIONS
Key Responsibilities:
Administrative Support
- Assist in managing daily office operations, ensuring a smooth and efficient work environment.
- Handle incoming communications (e.g., emails, phone calls, and visitor inquiries) and direct them to the appropriate department or individual.
- Organize and maintain files, records, and databases, ensuring they are accurate and up-to-date.
- Support the preparation and organization of documents, presentations, and reports.
- Provide assistance with scheduling and coordinating meetings, conferences, and events.
Data Entry & Documentation
- Enter and maintain data in internal systems and databases, ensuring accuracy and completeness.
- Assist in generating reports, maintaining logs, and tracking various administrative metrics.
- Help prepare and proofread internal and external communications, ensuring consistency and professionalism.
Office Management
- Order and maintain office supplies, ensuring the office environment is fully stocked and organized.
- Manage office equipment, ensuring regular maintenance and resolving issues when necessary.
- Assist with maintaining office spaces and facilities, coordinating cleaning and maintenance services as required.
- Coordinate travel and accommodation arrangements for staff or visitors as necessary.
Customer Service & Support
- Provide front-line support to clients, visitors, and staff members, ensuring a positive experience.
- Assist with handling general inquiries, offering assistance to both internal and external customers.
- Support the administration of internal policies and procedures, ensuring compliance and understanding across teams.
Team Collaboration
- Work closely with other administrative staff and departments to ensure seamless coordination and communication.
- Contribute to team projects and provide additional support as required.
- Participate in training and development opportunities to enhance skills and career growth.
Education and Experience
- A minimum of a high school diploma or equivalent; tertiary education is a plus.
- At least 1-2 years of experience in an administrative or office support role, ideally in a corporate environment.
- Experience with office software (e.g., Microsoft Office Suite – Word, Excel, PowerPoint) and general office equipment.
Skills and Competencies
- Strong organizational skills, with the ability to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy, especially in data entry and documentation.
- Ability to work independently and as part of a team.
- Customer-oriented with strong interpersonal skills.
- Ability to adapt to new challenges and take on additional responsibilities as needed.
- Basic understanding of office procedures and administrative functions.
Salary
Competitive
Monthly based
Location
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
Job Overview
Location
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
