JOB DESCRIPTIONS
RESPONSIBILITIES
Advanced Communication Handling
- Manage all incoming and outgoing correspondence, including emails, phone calls, and letters.
- Serve as the primary liaison between the CEO and key internal and external stakeholders, ensuring clear and effective communication.
Strategic Calendar Management
- Oversee the scheduling and organization of high-level meetings, appointments, and events.
- Ensure the CEO's calendar is meticulously maintained, minimizing conflicts and optimizing time management
Comprehensive Travel Coordination
- Arrange travel itineraries.
- Prepare detailed travel expense reports and ensure timely reimbursements, optimizing travel efficiency and cost-effectiveness.
Executive Meeting Preparation
- Prepare comprehensive agendas, take detailed minutes, and distribute meeting materials.
- Follow up on action items, ensuring deadlines are met and strategic objectives are achieved.
Confidential Document Management
- Organize and maintain critical files, documents, and records with the utmost discretion.
- He also recommends and executes activities to manage and respond to risks within the organization.
- He facilitates operational units' adherence to operational risk management policies and frameworks.
- Handle confidential information securely, ensuring compliance with organizational policies.
Strategic Project Assistance
- Assist in the planning and execution of high-impact special projects and strategic initiatives.
- Conduct in-depth research and provide analytical reports to support decision-making processes.
Personalized Task Management
- Support the CEO with personal errands and tasks, ensuring seamless integration with professional responsibilities.
- Manage personal appointments and schedules, enhancing overall efficiency.
Efficient Office Management
- Oversee the procurement of office supplies and manage inventory to ensure a well-organized and efficient office environment.
CHALLENGES
The role often comes with high expectations for efficiency, accuracy, and professionalism.
Balancing multiple tasks and priorities can be demanding, especially when the CEO's schedule is packed with meetings and events.
The dynamic nature of the CEO's role means plans can change rapidly, requiring the assistant to be flexible and adaptable.
PROFILE
You have a:
Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Required work experience:
- Minimum of over five 3-5 years of experience in a similar role.
- Bilingual skills (French) will be an added advantage
- Experience in the Finance Industry will be an advantage
- Proficiency in Microsoft Office suite (word, excel, PowerPoint, and Outlook)
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Accra, Greater Accra Region, Ghana