To provide comprehensive administrative and communications support to the Managing Director of the Area West Africa office, foster productive relationships with the Area leadership team and other stakeholders, and enhance the overall efficiency of the organisation. As a Communications Specialist, this role plays a proactive role in both internal and external communications with professionalism and creativity, thereby contributing to the organisation's external brand and internal employee engagement.
Your tasks:
Manages internal and external communication
Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s and HR’s behalf
Prepares and maintains comprehensive and accurate records, including minutes of meetings
Organises meetings, including scheduling, sending reminders, and organising catering when necessary
Answers phone calls in a polite and professional manner
Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department
Manages the executive’s calendar, including making appointments, travel arrangements and prioritising the most sensitive matters
Develops and implements a monthly communication plan that includes social media content creation
Researches and writes content for newsletters and the website
Acquires and maintains a detailed knowledge of the company’s policies, principles, and strategies, and keep up to date with relevant developments
Arranges, plans and coordinates internal and external events, including employee engagement events
Adheres to the company’s style guide, ensuring that we produce a high-quality and error-free copy
Work with internal stakeholders (such as the MD, Sales and HR) to brainstorm content ideas, in line with the company’s strategy and in support of various initiative
Your profile:
Degree in Public Relations, International Relations, Journalism, Business Administration, or an equivalent qualification
Proven experience in executive support roles with a focus on communication
Exceptional written and verbal communication skills
Proficiency in communication tools and software
Strong organisational and project management skills
Creativity and innovation in communication strategies
Ability to maintain confidentiality and handle sensitive information
Ability to analyse data and interpret them, multitask and attentive to detail
Adept at building and maintaining professional relationships
Problem Solving, decision-making ability and ability to meet deadline
We offer:
The opportunity to introduce solutions of which you are personally convinced
Excellent opportunities for further development, supported by a spacious range of training and development opportunities
Competitive remuneration
Health and life Insurance benefit
Salary
Competitive
Monthly based
Location
Tema, Greater Accra Region, Ghana
Tema, Greater Accra Region, Ghana