JOB DESCRIPTION
Key Accountabilities
- Providing administrative support to assist the effective running of a wider directorate or office. This will include supporting local processes in achieving effective business outcomes within the respective area
- Accountable for the efficient co-ordination and maintaining of information, documents and records for the respective directorate or office
- Assisting with the distribution of directorate wide internal communications in collaboration with the Executive Office and Support Services
- Supporting the management and co-ordination of systems for effective handling of work, internally and across directorate areas
- Supporting with the co-ordination of purchasing and budget/procurement support activities (including raising POs, liaising with vendors and Finance)
- Supporting the wider directorate in the administration and awareness of internal SHE obligations for the area (including but not limited to: PGIs, Safety tours; Senior Management engagement; DSE Assessments; carbon literacy training)
- Accountable for providing support at local and directorate wide meetings, including note taking and capturing key actions
- To provide coverage of any general administration activities across the Executive Office team
Knowledge
- Knowledge of finance and budgets where required
- Knowledge of common office procedures
- Understanding of TfL Policies, procedures and processes
- Awareness of key contacts internal and external to the respective office/directorate
- Good knowledge and ability on how to develop presentations and reports for the Office at all levels
Skills
Essential
- Highly skilled in the use of Microsoft Office applications
- Ability to build effective working relationships with colleagues across the organisation at all levels
- Ability to provide support in meetings including capturing minutes and actions
Desirable
- Good written and verbal communication skills to be able to respond to correspondence in a clear and succinct manner
- Understanding of SharePoint site creation and design, as well as maintenance
- Competent in data entry and maintenance, with the ability to analyse data sets if required
Essential
- Experience in working within an office environment, providing administrative support to a directorate or business area
- Experience in using Microsoft Applications proficiently
Desirable
- Experience of working under pressure within a large and complex organisation
- Experience of engaging with internal and external stakeholders
Salary
Competitive
Monthly based
Location
Municipal Unit of Archea Olympia, Peloponnese, Western Greece and the Ionian, Greece
Job Overview
Location
Municipal Unit of Archea Olympia, Peloponnese, Western Greece and the Ionian, Greece
