JOB DESCRIPTION
Key Responsibilities:
- Office Administration:
- Oversee general office operations, ensuring the office is well-maintained and organized.
- Manage office supplies and ensure stock levels are maintained for smooth operations.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff and visitors.
- Answer phone calls, handle email correspondence, and redirect queries to appropriate departments.
- Document and Records Management:
- Maintain physical and electronic filing systems for documents, ensuring proper documentation and retrieval.
- Prepare, proofread, and format reports, presentations, and correspondence as needed.
- Ensure compliance with data protection and confidentiality policies in handling organizational records.
- Event and Logistics Coordination:
- Support planning and execution of events, conferences, workshops, and training sessions.
- Liaise with vendors, suppliers, and service providers for event logistics, transportation, and accommodation arrangements.
- Prepare and manage event materials and ensure all logistical details are in place.
- Financial Administration:
- Assist in managing office budgets and track expenditure related to office supplies, travel, and events.
- Process invoices and assist in budget reporting.
- Support with petty cash management and record-keeping.
- HR and Staff Support:
- Assist in onboarding new staff, including preparing welcome materials and ensuring all documentation is completed.
- Support HR processes such as maintaining staff records and leave tracking.
- Assist with the preparation of staff meetings, training, and internal communications.
- Communication and Reporting:
- Support internal communications, ensuring the timely distribution of relevant information to staff.
- Assist in preparing reports for senior management on administrative activities and office performance.
- Collaborate with other departments to ensure administrative needs are met.
- Other Duties:
- Provide general administrative support to the senior management team as needed.
- Participate in office-wide initiatives and perform other related duties as required.
Qualifications and Experience:
Essential:
- A Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 3-5 years of experience in an administrative role, preferably within an NGO or development-focused environment.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality in handling sensitive information.
- Strong problem-solving skills and the ability to work independently.
Desirable:
- Experience working in an NGO or with international organizations, particularly in Africa.
- Knowledge of financial management software or systems.
- Ability to work in a multicultural environment and interact with diverse stakeholders.
- Familiarity with project management tools and systems.
Personal Attributes:
- Proactive, with a high degree of initiative and self-motivation.
- Adaptable and flexible in a dynamic work environment.
- Strong interpersonal skills and the ability to build relationships with colleagues and external partners.
- Committed to the mission of JA Africa and a passion for youth empowerment and education.
TO APPLY:
Please send your CV and a cover letter to the email provided
Salary
Competitive
Monthly based
Location
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
Job Overview
Location
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
