Job Descriptions
Responsibilities
- Coordinating the administration of the AFOS Office Accra in compliance with AFOS and sequa guidelines and regulations
- Maintaining project and office records, files, and databases, maintaining all documentation
- Managing filing of all local accounting documents and other critical admin/human resources documents (such as correspondence, contracts, leave requests, etc.) ensuring the files are complete and accessible for AFOS project lead and AFOS head office in a shared folder and in the AFOS M&E system
- Managing and documenting procurement and inventory
- Setting up and maintaining an efficient beneficiary data management database including a KPl monitoring tool
- Managing finances of the ICT Ghana project:
- accounting entries
- preparing and monitoring budgets
- managing bank accounts and cash payments
- veritying all payment requests/ invoices prior to settlement/payment for expenses
- ensuring compliance with local tax regulations and AFOS and sequa financial policies
- Coordinating financial planning and reporting of the ICT Ghana project:
- requests for funds from AFOS head office.
- prepare monthly and annual financial reports and statements and supporting documents in accordance with requirements of funding institutions and ensure their timely submission to AFOS Foundation, Germany office
- Ensure the preparation, certification and submission of required Financial Reports to local government and other government agencies
- Managing staff administration:
- preparation of payroll accounting
- employee record management
- recording of working hours and holiday times
- preparing local short term export assignments
- Provide overall administrative support in day-to-day implementation for all aspects of admini-strative, finance, budget and human resources tasks related to the project's activities, either directly or, where appropriate, in coordination with supporting staff assigned
Requirements
- A master's degree in Accounting, Finance, Business Administration, or a related field and 1-2 years relevant work experience; previous experience of working for a development cooperation organisation is a plus.
- Proficiency in MS Office (Excel, Word, PowerPoint), skills in data management and analytics is a strong plus
- Strong understanding of financial regulations and accounting principles in both Germany and Ghana
- Good knowledge and skills in the field of accounting, financial planning, procurement and related areas
- Study or work experience in Germany or with a German institution and knowledge of German public funding legislation are an advantage
- Good managerial skills and strong at planning, organising and following up on all tasks
- Excellent communication skills and the ability to work in a culturally diverse environment
- Fluent in English (written, oral), German is an asset
- Demonstrated ability as team player
- Self-reliant, cost-conscious, reliable and outcome focused
- Entitled to live and work in Ghana
How To Apply
Interested and suitable applicants are to forward their applications with curriculum vitae and a one-page cover letter to email provided under the subject line "application administrative officer". All applicants will be notified latest one week after the closing date. Please refrain from asking about your application status.
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Job Overview
Location
Accra, Greater Accra Region, Ghana