RTB House is a global DSP with 1,000+ specialists that help brands expertly navigate the blurred lines between branding and performance. Born and having grown to become a leader in display retargeting, RTB House now offers a suite of full-funnel marketing solutions that address the challenges brands face today to drive more efficient and impactful media buys.
As an Administrative & Office Manager, you will manage all aspects of the NYC office, including operations, vendor relationships, and compliance, while serving as the primary liaison with building management. You will coordinate administrative functions such as processing expenses, monitoring budgets, and supporting cross-departmental initiatives with Finance, HR, and HQ Administration. Additionally, you’ll assist with onboarding, organize team events, and oversee travel arrangements to ensure smooth operations and foster a positive company culture.
If you’re a proactive, highly organized professional with strong communication skills and a proven ability to manage office operations, administrative support, and event planning, this could be the perfect opportunity for you to make a meaningful impact and help shape our workplace culture!
What You Will Do
Office Management & Operations
Oversee and manage all aspects of the NYC office, ensuring efficient and cost-effective operations.
Serve as the primary liaison with building management to address facilities-related needs.
Manage office spaces, including co-working arrangements, leases, and workspace allocation.
Research, negotiate, and procure office equipment, furniture, and supplies, ensuring cost-efficiency.
Maintain vendor relationships, including sourcing, negotiating contracts, and managing procurement processes.
Monitor and ensure compliance with local, state, and federal health, safety, and building regulations.
Administrative Support
Coordinate Administrative Functions Across The U.S. Business, Including
Accounting: Process travel expenses and vendor invoices.
Budgeting: Prepare and monitor budgets for office operations, events, branded materials, and swag.
Auditing: Track office equipment and maintain accurate internal documentation.
Contracts & Insurance: Collaborate with the legal team to monitor contract renewals and ensure insurance compliance.
Prepare, review, and manage internal documents, reports, and communications.
Support cross-departmental initiatives, collaborating with Finance, HR, and HQ Administration.
Human Resources Support
Assist with onboarding and offboarding processes, ensuring equipment and resources are ready for new and existing employees.
Coordinate team events, fostering a positive and inclusive company culture.
Event Planning & Marketing Support
Organize and oversee company events, from team-building activities to one-off initiatives.
Provide assistance with advertising, marketing research, and quality control to ensure brand consistency across all projects.
Travel Coordination
Arrange business travel and accommodations for team members as needed.
Manage travel platforms, ensuring smooth and efficient travel arrangements.
What You Will Bring
At least 2 years of office management or other relevant administrative experience.
Strong organizational, problem-solving, and planning skills.
Excellent verbal and written communication skills.
The ability to work independently.
A team-player mindset with a positive attitude.
Proficiency in software/systems such as Microsoft Office, Google Suite, and project management tools (e.g., Monday.com, Asana).
Physical requirements (e.g., ability to lift, sit, stand, bend, etc.).
BENEFITS. Extensive benefits package including 100% coverage of your medical insurance premium, matching 401K plan, vacation days, sick days, office stipend, phone or internet stipend, baby cash, stipend for external training and more.
If this sounds like the right position for you, just click the “APPLY NOW” button. You will be directed to the Register Now to proceed with the online application.
Salary
Competitive
Monthly based
Location
, Decatur County, Kansas, United States, Kansas, United States
, Decatur County, Kansas, United States, Kansas, United States
