Administrative Assistant
Vacancies Global
·
Ghana
Full Time
Job Expires in
18h 23m
Key Responsibilities:
- Administrative Support:
- Manage daily office operations, including scheduling and coordinating meetings.
- Prepare and edit documents, reports, and presentations.
- Handle incoming and outgoing correspondence, including emails, calls, and letters.
- Record Management:
- Maintain and organize files, records, and databases.
- Ensure the confidentiality and security of sensitive information.
- Update and retrieve documents as required.
- Calendar and Scheduling:
- Coordinate appointments, meetings, and events for staff or executives.
- Ensure timely reminders for important deadlines and tasks.
- Manage travel arrangements, including booking accommodations and transportation.
- Communication and Liaison:
- Act as a point of contact between internal teams and external stakeholders.
- Respond to inquiries professionally and provide accurate information.
- Relay messages and instructions in a clear and timely manner.
- Office Coordination:
- Monitor office supplies and place orders as needed.
- Ensure office equipment is maintained and functional.
- Support in organizing events, workshops, or team activities.
- Project Support:
- Assist in planning and executing administrative projects.
- Track progress and provide updates to management.
- Support team members with ad-hoc tasks as needed.
Qualifications and Skills:
- Education:
- High school diploma or equivalent (required).
- Diploma or certification in Office Administration, Business Management, or a related field (preferred).
- Experience:
- Prior experience in an administrative or clerical role is an advantage.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment and administrative tools.
- Basic knowledge of record-keeping and database management.
- Soft Skills:
- Excellent organizational and time-management skills.
- Strong verbal and written communication abilities.
- Attention to detail and accuracy.
- Ability to multitask and work under minimal supervision.
- Personal Attributes:
- Professional demeanor and a positive attitude.
- Dependable, proactive, and resourceful.
- Strong interpersonal skills and a collaborative mindset.
Work Environment:
- Office-based role with standard working hours.
- May involve occasional overtime or flexibility during busy periods or special events.
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Job Overview
Location
Accra, Greater Accra Region, Ghana