Department Overview :
The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive assistants provide a broad range of administrative and general office support to executives at senior levels in the organization. Join our team if you can contribute to maintaining the smooth operations of the business through your strong administration skills.
Job Details
As Administrative Assistant, you will provide dedicated administrative support to multiple executives at the TD Bank Group. You'll also provide a broad range of administrative or general office support for the broader team as assigned. In addition, your work will involve a range of complexity and may include but is not limited to the following accountabilities:
Provide a high level of accurate, organized and efficient administrative support ensuring quality service and professionalism at every interaction
Own and maintain calendar management for multiple leaders and troubleshoot conflicts with creative solutions
Maintain confidentiality and consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)
Process and balance expenses and reports, schedule and organize meetings, collect and track data, research information, sort and distribute mail, and perform other administrative assignments as required
Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
Manage efficiently in a multi-tasked environment and ensure deadlines are met
Coordinate travel for leaders, including supporting travel delay re-scheduling travel arrangements in addition to rescheduling meetings with internal/external parties
Participate fully as an effective member of the team and contribute to a positive work environment; be flexible in adjusting to changing work priorities
Provide vacation/temporary coverage for colleagues, supporting additional leaders
Job Requirements
2+ years of relevant experience
Highly professional and service oriented individual with strong calendaring and/or coordination skills
Has a growth mindset / positive attitude, takes initiative and is proactive
Proven track record in supporting/performing Admin Assistant tasks for multiple leaders
Highly organized with strong skillset to manage accountabilities while simultaneously managing leaders' administrative requirements
Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
Strong judgment skills to support initiatives and apply discretion when working with confidential information
Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel etc.)
Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
Can perform efficiently in a multi-task environment and ensure deadlines are met
Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
Ability to interpret policies and apply standards to complete assignments in a fast-changing environment
Experience coordinating travel arrangements and comfortable managing frequent change
If this sounds like the right position for you, just click the “APPLY NOW” button. You will be directed to the Register Now to proceed with the online application.
Salary
Competitive
Monthly based
Location
Old Toronto, Ontario, Canada
Old Toronto, Ontario, Canada