Job Description
Job Summary
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role includes a variety of tasks related to organization and communication, ensuring the smooth running of our daily activities.
Key Responsibilities:
- Perform general office administrative tasks such as answering phones, managing emails, filing, and handling correspondence.
- Prepare reports, presentations, and data as required by management.
- Maintain office supplies by checking stock, placing orders, and coordinating with vendors.
- Schedule meetings, appointments, and manage calendars for team members.
- Assist with travel arrangements and booking accommodations for team members.
- Handle incoming and outgoing mail, courier services, and document management.
- Organize and maintain office filing systems, both physical and digital.
- Greet and assist visitors, ensuring a welcoming and professional atmosphere.
- Coordinate and assist with internal and external communications, including preparing meeting minutes.
- Support various departments with administrative tasks, ensuring that deadlines are met.
- Provide general support to team members, responding to ad hoc requests and helping with special projects.
Qualifications:
- Proven experience as an Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to work independently and in a team environment.
- Detail-oriented with the ability to multitask and prioritize tasks effectively.
- Familiarity with office equipment (e.g., printers, scanners) and basic IT troubleshooting skills.
- A proactive approach to problem-solving and the ability to anticipate the needs of the team.
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Job Overview
Location
Accra, Greater Accra Region, Ghana