JOB DESCRIPTIONS
Responsibilities
- Provide support in processing payments to suppliers and consultants promptly. Ensure complete supporting documents are attached to the payment request.
- Assist in tracking expenditures of the approved budget, ensuring that funds are available for planned expenditures.
- Process documents for cash advances, liquidations, and reimbursements in a timely manner for submission to and approval by the Project Manager and UNDP Peace Team Leader.
- Create requisitions in Quantum for the project implementation.
- Support efficient management of the project's administrative, logistical, and procurement system.
- Undertake administrative, finance, and procurement procedures, such as travel processing, liquidating cash advances, processing supplier payments, canvassing/collecting price quotations, and paying utilities.
- Ensure proper systematic filing and maintenance of office records, such as incoming and outgoing correspondences, calendar of activities, transportation requests, staff leave monitoring, requests for office supplies, reports, etc.
- Ensure timely and quality administrative and finance support to project activities.
- Coordinate as a focal point for administration, logistics, finance, and procurement issues, including meetings/workshops.
- Perform other administrative-related tasks as may be assigned by the Peacebuilding Project Manager/designated Project Manager of the joint programme.
Education:
- Secondary education is required. Or
- University degree (Bachelor’s degree) in Business Administration, Accounting, Finance, or relevant fields will be given due consideration but is not a requirement.
Experience:
- Minimum of 7 years (with secondary education) or 4 years (with Bachelor’s degree) of professional experience in administration and financial support for projects or programs.
- Proficiency in standard software applications Word, Excel, PowerPoint, Outlook etc. is required.
- Proven experience in working for government organizations, non-government organizations, international organizations or civil society organizations engaged in development, peacebuilding or humanitarian projects is an advantage.
- Proven experience in business processes (procurement, financial monitoring and reporting) of government organizations, non-government organizations, international organizations, private sector or civil society organizations is desirable.
- Knowledge in activity/events management, data analysis, or financial accounting is desirable.
- Proven experience in working in BARMM or similar post-conflict contexts is an advantage.
- Demonstrated experience of working with stakeholders involved in different aspects of the Bangsamoro peace process.
Salary
Competitive
Monthly based
Location
Ghana
Job Overview
Location
Ghana
