JOB DESCRIPTION
Key responsibilities
- Work collaboratively with the Abt PIE team to plan and coordinate all aspects of procurement and logistics associated with the agreed projects.
- Regularly provide oversight for the travel tracker and filing system.
- Follow up on tax invoices and acquittals, review and process payment requests and submit to finance.
- Ensure supplier documentation is maintained in accordance with the PIE Operations Manual and Abt Global policies.
- Support workshops, meetings, training, and similar initiatives as per client/tasking note requirements. This includes catering, stationary, preparation of Board papers and other associated requirements in consultation with IT, Security, HR and other teams as required.
- Manage open purchase orders monthly and ensure suppliers/contractors are paid and orders closed out within the financial period.
Gender Equality, Disability and Social Inclusion Mainstreaming
- Demonstrate support for the inclusion of key diversity and inclusion policies for the PIE program, including:
- Gender Equality Policy.
- Respect at Work Policy.
Continuous Improvement:
Monitor evidence of what works to promote greater gender equity and social inclusion and support data collation for PIE program delivery.
General responsibilities:
- At all times, work in accordance with the processes specified in PIE Operations Manual.
- Work within the established PIE risk management and support the Executive Leadership Team to effectively track and manage key PIE and component program milestones and risks.
- Other duties as required.
Key working relationships
- PIE Team Lead
- PIE Corporate Services Team
- Sub-national Managers
- Shared Services staff
About You
Qualifications
- Relevant qualifications in business administration.
Knowledge
- Good understanding of administrative processes and professional standards
- Ability to work effectively with internal staff and stakeholders
Skills/Experience
- At least one year experience working in office administration.
- Good understanding of Microsoft Office Suite, Sharepoint and teams.
- Excellent written and verbal communication skills.
- Excellent time management.
Personal Attributes
- Excellent personal presentation
- Delivers results on time for management and stakeholders
- Demonstrated interpersonal skills
- Promotes Equity, Inclusivity and Diversity
Salary
Competitive
Monthly based
Location
, Highlands Region, Western Highlands, Papua New Guinea, Western Highlands, Papua New Guinea
Job Overview
Location
, Highlands Region, Western Highlands, Papua New Guinea, Western Highlands, Papua New Guinea
