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Key Responsibilities:

  1. Administrative Support:
    • Oversee day-to-day office operations to ensure smooth functioning.
    • Handle incoming and outgoing correspondence, including emails, letters, and memos.
    • Prepare reports, presentations, and other documentation as needed.
  2. Office Coordination:
    • Manage office supplies, equipment, and inventory to ensure availability.
    • Coordinate meetings, appointments, and events, including venue bookings and agenda preparation.
    • Maintain an organized and efficient office environment.
  3. Record Keeping and Documentation:
    • Maintain accurate and up-to-date office records, files, and databases.
    • Ensure proper storage, retrieval, and security of both physical and digital documents.
    • Handle confidential information with discretion.
  4. Financial Administration:
    • Assist with budgeting and monitor office expenses to ensure cost-effectiveness.
    • Handle petty cash and process invoices, payments, and reimbursements.
    • Collaborate with finance teams for expense tracking and reporting.
  5. Policy Compliance and Procedures:
    • Ensure adherence to organizational policies, procedures, and legal regulations.
    • Develop and implement administrative systems and processes for efficiency.
    • Monitor office health and safety standards and ensure compliance.
  6. Support to Teams and Departments:
    • Provide administrative support to various departments as required.
    • Assist in onboarding new employees, including preparing workspaces and documentation.
    • Act as a point of contact for staff inquiries and office-related issues.
  7. Vendor and Stakeholder Management:
    • Liaise with vendors, suppliers, and service providers to negotiate contracts and ensure service quality.
    • Maintain positive relationships with external stakeholders.
  8. Problem-Solving and Troubleshooting:
    • Address and resolve administrative issues or challenges promptly.
    • Identify areas for improvement in administrative processes and recommend solutions.

Qualifications:

  • Bachelor’s degree in Business Administration, Office Management, or a related field.
  • Proven experience in an administrative or office management role (2-3 years preferred).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Key Skills:

  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Attention to detail and accuracy in work.
  • Problem-solving and decision-making skills.
  • Ability to work independently and in a team.

Additional Requirements:

  • Familiarity with office management tools and procedures.
  • Basic understanding of financial principles and budgeting.
  • Flexibility to adapt to changing priorities and tasks.


Salary

Competitive

Monthly based

Location

Tema, Greater Accra Region, Ghana

Job Overview
Job Posted:
2 days ago
Job Expire:
18h 32m
Job Type
Full Time
Job Role
Education
Bachelor Degree
Experience
2- 3 Years
Slots...
1

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Location

Tema, Greater Accra Region, Ghana