JOB DESCRIPTIONS
Primary Functions & Responsibilities:
• Supports Supervisor with procurement functions, ensuring procurement of goods and services in compliance with TechnoServe policies and regulations and providing support to staff on matters relating to procurement.
• Provides support with organizing end-to-end logistics requirements for the project/office team, ensuring sound logistical arrangements are in place to support project implementation, including fleet and other resource management.
• Build and maintain strong relationships with vendors and staff for a conducive and agile work delivery.
• Supports with the coordination of project/office events and meetings, ensuring events such as training, workshops, conferences, and meetings are properly coordinated, managed, and executed.
• Ensure adherence of project activities and staff to the country safety and security plans
• Perform administrative tasks to ensure TechnoServe adheres to local legal and statutory requirements.
• Assume responsibility for office document filing and develop office administrative procedures as required to ensure all documents are filed and maintained for auditing purposes.
• Support Supervisor with maintenance of an up-to-date assets register.
• Provides support with management of IT related matters for the office.
• Assume responsibility for all office supplies (water, electricity, internet etc), as well as maintenance schedules (cleaning, servicing etc)
• Man/supervise the reception desk and ensure its up to standard with modern office protocols
• Support with supervision of the drivers and office cleaners for optimum performance.
• Provide support with preparation of accounts payable documents (e.g. invoices, payment requests) for approval.
• Perform any other related duties that may evolve from time to time.
Basic Qualifications
• Bachelor’s degree in Business Administration or other related field.
• Must have at least 2 years of professional experience in responsibilities related to general office administration, procurement, or related field
• Intermediate – Advanced level knowledge of Microsoft Excel
Preferred Qualifications:
• Experience working in private sector development in Ghana
• Exceptional office management skills.
• Demonstrated ability to manage and prioritize multiple tasks with competing deadlines.
• Experience coordinating junior-level service-oriented staff and developing strong working relationships.
Required Languages: Excellent oral, written, and interpersonal skills, including fluency in English
Travel: 30%
Knowledge, Skills and Abilities:
• Strong sense of collegiality, integrity, resourcefulness, and accountability for results
• Strong interpersonal and communication skills
• An ability to think critically and elevate risks to management
• A creative and entrepreneurial approach to resolving problems
• Detail orientation, including strong organizational, analytical, and quantitative skills
• Ability to anticipate demand, manage multiple tasks, and meet tight deadlines
• Excellent computer skills in Word, Excel, PowerPoint, and other administrative applications
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Accra, Greater Accra Region, Ghana