Accountant - CREATES Activity

About the job

Important Notice for Applicants:

At Bixal, we want to ensure a transparent and secure application process for all candidates. Official communication will come from an email address ending in @bixal.com or from talent@bixal.com. Messages from other sources may be fraudulent, and you should exercise care to avoid any links or attachments included. If you experience any challenges with your submission, please contact us at talent@bixal.com. We're here to help!

Bixal will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require any accommodation as part of our recruitment process, please contact us at Talent@bixal.com. You can expect a response from a team member within 24 hours during the regular work week and on the next operating day during the weekend or holidays.

About Us:

Bixal is a consulting company based in Fairfax, VA, working alongside governments and organizations to help them deliver better services and experiences to the communities they serve. Using evidence-based knowledge and technology, Bixal empowers clients to deliver on their missions more effectively by fostering a culture of learning and continuous improvement.

Who We Are

Bixal is a mission-driven, woman-owned small business determined to improve people's lives through human-centered strategies and transformative technologies, with a firm belief that everyone has the right to an effective government.

We deliver on this belief by partnering with leading Federal agencies to design, develop, and deliver powerful customer experiences through holistic digital product solutions and strategic communications initiatives––bringing a high standard and unique creative energy to our clients––and our wonderfully diverse culture is what makes it all possible.

Bixal unites different people with different perspectives from all over the world! We provide our team with an open and empowered environment where collaboration thrives and solutions flourish.

What will you do?

Bixal has an exciting opportunity for an Accountant to join our team to support the USAID/West Africa Collaborative Regional Evidence-Based Adaptation for Transformative Economic Solutions (CREATES) Activity. The Accountant will report directly to the Chief of Party (COP), and is responsible for managing accounts payable, payroll processing, and ensuring compliance with Ghanaian laws, USAID, and Bixal policies while maintaining accurate financial records. They will also handle financial reconciliations, VAT refunds, and support audits, working effectively with Bixal’s HO accounting and finance team, the CREATES Country Office Operations Manager, and the Operations Assistant.

Location:

This role is based in Accra, Ghana and will be on-site at Bixal’s CREATES Country Office in Labone, Accra, Ghana. To be considered for this position, you must currently be legally authorized to work in Ghana for any employer.

Accounts Payable

Manage accounts payable workflow using Quickbooks 
Manage expense reimbursement workflow using Quickbooks and Excel 
Review all accounts payables invoices and expense reports for accuracy in coding, cost centers, approvals, and appropriate backup documentation 
Prepare accounts payable aging and submit transactions for payment to the bank 
Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures 
Ensure all payments are compliant with Ghana rules, Bixal, and USAID policies 
Takes action to solve problems/issues that routinely arise in the accounts payable function 

Financial Reporting

Participate in the month-end closing process by analyzing and reconciling certain general ledger accounts 
Prepare the monthly bank reconciliation statement 
In collaboration with the Chief of Party and Operations Manager, prepare monthly fund request to Bixal Home Office 
Prepare monthly prepaid expense entries 
Manage the VAT refund process in line with USAID procedures 
Manage the office petty cash and monthly reconciliation 

Financial Tracking and Budgeting

Works closely with the Country Office’s Operations Manager, Operations Assistant and the Home Office’s Accounting team to ensure transactions are being recorded in alignment with the contract budget 
Compile information for home office financial review as required 

Payroll

Manage payroll for Bixal Solutions, Inc. in Ghana 
Monitor timesheet submission to ensure timely payroll processing 
Export data from the timekeeping system and import into the payroll software 
Reconcile the payroll payment to labor costs calculated in the accounting system 
Reconcile benefit deductions and resolve any discrepancies between employee deductions and invoice payments 
Process garnishment calculations and compliance 
Deposit PF, CIT, SST, and taxes with the relevant authorities 
Verify taxes monthly through the online E-TDS system 
Track rates, compensation, benefits and deductions, new hire information, and all other details pertaining to employee information 
Maintain database of accurate payroll records for staff and consultants, including any necessary back-up files necessary to comply with Bixal, GoG, and USAID rules and regulations
Respond to team member inquiries on timesheets, benefit deductions, and other mattersas related to payroll 
Review and process accurate year end reporting, such as employee tax documents 

Record Management

Maintain an accurate accounting filing system 
Support audit processes as needed 

Other

Perform any other duties as assigned by supervisor and team members 

Qualifications

Bachelor’s degree in Finance, Accounting, Business Administration, or other relevant field 
At least three years of experience in finance and accounting roles, preferably with an international donor-funded organization 
Prior experience working on USAID-funded programs preferred 
Proficiency in all standard Microsoft Office programs, particularly Excel and Word 
Experience with accounting software systems, including Quickbooks 
Demonstrated financial management, accounting, planning and communication skills 
Effective written and oral communication as well as interpersonal skills 
Experience training and mentoring staff 
Demonstrated problem solving and analytical skills and good judgment 
Be proactive, have strong prioritization skills, and the ability to meet deadlines under pressure 
Ability to work with tact in a diverse, multicultural environment 
Written and spoken Fluency in English required 

Please note that candidates selected may undergo a background investigation and, if applicable, meet eligibility requirements for suitability.

Bixal is an equal opportunity and affirmative action employer. We ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law. We are dedicated to promoting diversity, equity, and inclusion within our organization and beyond.