JOB DESCRIPTIONS
Accounts Payable
- Manage accounts payable workflow using Quickbooks
- Manage expense reimbursement workflow using Quickbooks and Excel
- Review all accounts payables invoices and expense reports for accuracy in coding, cost centers, approvals, and appropriate backup documentation
- Prepare accounts payable aging and submit transactions for payment to the bank
- Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures
- Ensure all payments are compliant with Ghana rules, Bixal, and USAID policies
- Takes action to solve problems/issues that routinely arise in the accounts payable function
Financial Reporting
- Participate in the month-end closing process by analyzing and reconciling certain general ledger accounts
- Prepare the monthly bank reconciliation statement
- In collaboration with the Chief of Party and Operations Manager, prepare monthly fund request to Bixal Home Office
- Prepare monthly prepaid expense entries
- Manage the VAT refund process in line with USAID procedures
- Manage the office petty cash and monthly reconciliation
Financial Tracking and Budgeting
- Works closely with the Country Office’s Operations Manager, Operations Assistant and the Home Office’s Accounting team to ensure transactions are being recorded in alignment with the contract budget
- Compile information for home office financial review as required
Payroll
- Manage payroll for Bixal Solutions, Inc. in Ghana
- Monitor timesheet submission to ensure timely payroll processing
- Export data from the timekeeping system and import into the payroll software
- Reconcile the payroll payment to labor costs calculated in the accounting system
- Reconcile benefit deductions and resolve any discrepancies between employee deductions and invoice payments
- Process garnishment calculations and compliance
- Deposit PF, CIT, SST, and taxes with the relevant authorities
- Verify taxes monthly through the online E-TDS system
Qualifications
- Bachelor’s degree in Finance, Accounting, Business Administration, or other relevant field
- At least three years of experience in finance and accounting roles, preferably with an international donor-funded organization
- Prior experience working on USAID-funded programs preferred
- Proficiency in all standard Microsoft Office programs, particularly Excel and Word
- Experience with accounting software systems, including Quickbooks
- Demonstrated financial management, accounting, planning and communication skills
- Effective written and oral communication as well as interpersonal skills
- Experience training and mentoring staff
- Demonstrated problem solving and analytical skills and good judgment
- Be proactive, have strong prioritization skills, and the ability to meet deadlines under pressure
- Ability to work with tact in a diverse, multicultural environment
- Written and spoken Fluency in English required
Salary
Competitive
Monthly based
Location
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
Job Overview
Location
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
