Process Maintenance Clerk

As Part Of Our Team You Will:

Document Control Management

• Support document control management processes through the methodical upkeep of records and information.
• Institute version controls of documentation for Maintenance Supervisors.
• Provide required documents to Maintenance Supervisors timeously and efficiently.
• Distribute maintenance data and information pulled from the Computerized Maintenance Management system (CMMS), as directed or required.
• File and maintain accurate and up-to-date maintenance planning records for regulatory purposes.
• Complete safety meeting minutes, distribute and file accordingly.
• Compile cyanide and statutory documentation including workorders for auditing purposes.

Health and Safety Management

• Deliver own prescribed outcomes and / or provide support services, by applying Newmont’s Health, Safety and Environment systems, policies and protocols.
• Ensure that safety standards are adhered to.
• Contribute to and attend all safety meetings and mandatory trainings.

Maintenance Activity Data Capture

• Capture and record all data related to maintenance planning and execution in the Process Plant.
• Provide data capture and information management support to other maintenance departments, on an as-needed basis.
• Capture daily entries of manhours into the designated maintenance management system.
• Work closely with Maintenance Supervisors to confirm that timesheets are completed and submitted accurately.
• Capture and record data for pre-start meeting attendance of all maintenance personnel.

Reporting

• Run reports on overdue Standard Task Procedure (STPs) and socialize with various stakeholders for redress.
• Assist the Materials Coordinator to run planned/actual material report and socialize with stakeholders for confirmation.

Review New Work Requests

• Review all new notifications or work requests by:
  • checking for duplicate requests.
  • reviewing requests and determining their validity.
  • prioritising, setting due-dates and obtaining approvals, as required.
  • managing the aged notifications / work request backlogs.
  • converting notifications or work requests to work orders when required.
  • attaching standard task or standard operating procedures where they exist.

Shutdown Work Scheduling and Planning Updates

• Review work orders and Maintenance Plans or MST’s for inclusion in shutdowns and change work groups, as required.
• Export shutdown work orders to MS Project, as required. 
• Update shutdown schedule as required. 
• Update CMMS, based on changes made to the shutdown schedule.
• Ensure all workorders on the Shutdown plan has been printed and handed over to the execution team.
• Provide support for the staging of all parts for the shutdown at their various locations in the plant.
• Follow up with Supervisors during shutdowns on additional spares requirement and liaise with planners to get the required parts to the supervisors.
• Support the crediting of parts that were not used back into the warehouse.

Work Order Processing and Distribution (CMMS)

• Support maintenance planning through the processing of work orders on the CMMS system.
• Ensure committed workorders are stapled and distributed to the right stakeholders timely.
• Provide status change updates to the necessary Maintenance Supervisors in component tracking on CMMS.
• Highlight any missing gaps in Work Orders to Maintenance Supervisors and conduct follow-ups to receive the necessary information.
• Assist with the confirmation and closing of Work Orders.
• Distribute closing comments and improvement suggestions on completed work orders.
• Review STPs and SOPs with Supervisors and Document control team.
• Ensure the right STPs and JHAs are attached to workorders.

Your Training, Skills & Experience Checklist:

Formal Qualification (including Professional Registrations):

• Higher National Diploma in Engineering (Mechanical / Electrical/IT).

Additional Knowledge:

• Strong knowledge of the operation of the CMMS (Ellipse/SAP).
• Demonstrated knowledge of work safety requirements.
• Working knowledge of planning and scheduling.
• Knowledge of the work management process.

Experience: 

• Strong experience in gold processing plant maintenance coordination 
• Strong experience in employee/contractor time sheet management 
• Minimum of 1 – 2 years’ related work experience in a process plant maintenance environment (preferably in a gold processing plant).